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Publication Scheme

Information available from Selby Town Council under the Model Publication Scheme

All items marked hard copy are available at a cost of 10p per sheet, e-mail or website items are free. Items marked website also available by e-mail

Publication Scheme

 

Information to be published How the information can be obtained
Class 1 – Who we are and what we do
(Organisational information, structures, locations and contacts)

Available by e-mail or hard copy

Website

Who’s who on the Council and its Committees Website, E-mail or Hard Copy, Notice Boards and Newsletters
Contact details for Town Clerk and Council members (named contacts where possible with telephone number and email address (if used)) Clerk
Gill Bell
Town Hall, York Street, Selby
YO8 4AJ
01757 708449
g.bell@selbytowncouncil.gov.uk

The Clerk is available Monday to Friday 10am – 4pm.

Location of main Council office and accessibility details Selby Town Hall, York Street,
Selby YO8 4AJ
Office Hours 10.00 to 4.00 Monday to Friday
Staffing structure 12 Employees
Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Available by e-mail or hard copy
Annual return form and report by auditor Available by hard copy
Finalised budget E-mail or hard copy
Precept E-mail or hard copy
Borrowing Approval letter None
Financial Standing Orders and Regulations Website, E-mail or hard copy
Grants given and received Website – Minutes, e-mail or hard copy
List of current contracts awarded and value of contract On request to the clerk
Members’ allowances and expenses Only Mayor’s allowance paid.
   
Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
(hard copy or website)
Annual Report to Town Meeting (current and previous year as a minimum) E-mail or hard copy
Local Council Award Scheme Foundation Award received January 2015
Local charters drawn up in accordance with DCLG guidelines None in place.
Class 4 – How we make decisions
(Decision making processes and records of decisions)
(hard copy or website)
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) Hard copy, e-mail or website
Agendas of meetings (as above) On notice boards 3 clear days before meeting, website
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. On website and available by e-mail and hard copy
Reports presented to council meetings – nb this will exclude information that is properly regarded as private to the meeting. Available via Clerk three clear days before meeting or at the meeting
Responses to consultation papers See Minutes or from the Clerk
Responses to planning applications From the Clerk
Bye-laws None
   
Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
(hard copy or e-mail)

Policies and procedures for the conduct of council business:

Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements

 

Hard copy or e-mail from clerk

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)

Freedom of Information procedures

E-mail or hard copy (where adopted)
Information security policy E-mail or hard copy
Records management policies (records retention, destruction and archive) Minutes kept forever
Finance summary for ever
Finance details 6 years
Other documents kept in accordance with the adopted Document Retention Policy
Data protection policies Registered under the Data Protection Act
Schedule of charges (for the publication of information) On this document
   

Class 6 – Lists and Registers

Currently maintained lists and registers only

(hard copy or e-mail/website; some information may only be available by inspection)
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)  
Assets Register E-mail or hard copy
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) Apply to Clerk
Register of members’ interests Website
Register of gifts and hospitality Apply to clerk
   
Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
(hard copy or website; some information may only be available by inspection)
Allotments Three allotment sites operated by the Town Council
Burial grounds and closed churchyards Selby Cemetery operated and owned by Town Council. Closed burial grounds are the responsibility of Selby District Council.
Community centres and village halls Selby Town Hall, Selby Community Centre (on behalf of Selby Community Trust)
Parks, playing fields and recreational facilities Certain Play areas in Selby are operated by Selby Town Council.
Seating, litter bins, clocks, memorials and lighting Seating in cemetery, various litter bins, Abbey and Gowthorpe Clocks.
Bus shelters Four brick shelters owned and maintained by Selby Town Council.
Markets Website
Public conveniences No
Agency agreements No
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) Burial Fees
Graffiti Removal
Details from Clerk
Street Lighting Responsible for 100 street light columns in Selby Town Area only.  Others are responsibility of the District and County Council