The Finances of the Town Council are checked quarterly by the Finance and Staffing Committee, the committee is appointed quarterly and the Chair is appointed at the first meeting per annum. Dates of the meetings for 2018/19 are available from the Schedule of Meetings on the Council page of the website.
The Financial Strategy is attached for information. Income and Expenditure summary reports go to council monthly and quarterly the detailed Income and Expenditure Reports go to Finance and Staffing Committee for scrutiny.
The Town Council appoint an Internal Auditor at the Annual Council meeting. Yorkshire Internal Audit Services were appointed in May 2016 for a 3 year term. An External Auditor is provided and for 2017/18 the External Auditor was LLP Littlejohn. The accounts for 2017/18 are available for viewing by making an appointment with the Town Clerk, ring 01757 708449.
The Document Retention Schedule of the Town Council is adhered to at all times.
The Annual Governance and Accountability Return 2018/19 has been completed and approved by the Internal Auditor. The Accounts are available to members of the public from Monday 17 June – Friday 26 July 2019.
Sections 1 and 2 have been approved by Council on the 20 May 2019. The External Auditor returned their response and Section 3 is from them. The Annual Governance and Accountability Return is available for inspection by any local government elector of the area of Selby Town Council on application to the Clerk, Monday to Friday Office Hours (10am to 4pm). Notice of conclusion of audit.
The Annual Governance and Accountability Return 2017/18 has been completed and approved by the Internal Auditor. The Accounts are available to the members of the public from Monday 4 June – Friday 14 July 2018. Sections 1 and 2 have been approved by Council on the 21 May 2018. The External Auditor returned their response and Section 3 is attached from them.
Council ensure the Financial Regulations are adhered to at all times.
The Budget for 2018/19 was approved by Full Council on the 15 January 2018. The details are attached.
Monthly Expenditure Reports
Each month the Expenditure payments made by the Town Council to suppliers is presented and approved by Council. The list of payments by month are listed below. They can also be found within the Agenda for each monthly Council meeting.
The Town Council have an Action Plan that is reviewed annually – the 2015/16 Action Plan is attached.
The town council has adopted the Corporate Risk Report on 27 November 2017. Work Activity Risk Assessments have been completed and approved by the Health, Safety and Welfare Working Group, made up of two members of staff and two councillors.
Document Retention Policy
Data Protection Policy is attached. Due to the General Data Protection Regulation changes on the 25 May 2018 the Town Council are reviewing their current policy and the new document will be uploaded in due course.
Staff Consultation Procedure attached
Health & Safety Policy attached
Equalities Policy of the Council attached
A >training policy has been adopted for staff and Councillors. A training record is kept by the Clerk for both staff and Councillors. The Town Clerk is CiLCA qualified and undertakes training annually to ensure 12 cpd points are gained each year.
Disciplinary and Grievance Procedure