Information available from Selby Town Council under the Model Publication Scheme
All items marked hard copy are available at a cost of 10p per sheet, e-mail or website items are free. Items marked website also available by e-mail
| Information to be published | How the information can be obtained |
| Class 1 – Who we are and what we do (Organisational information, structures, locations and contacts) |
Available by e-mail or hard copy Website |
| Who’s who on the Council and its Committees | Website, E-mail or Hard Copy, Notice Boards and Newsletters |
| Contact details for Town Clerk and Council members (named contacts where possible with telephone number and email address (if used)) | Clerk Gill Bell Town Hall, York Street, Selby YO8 4AJ 01757 708449 g.bell@selbytowncouncil.gov.uk The Clerk is available Monday to Friday 10am – 4pm. |
| Location of main Council office and accessibility details | Selby Town Hall, York Street, Selby YO8 4AJ Office Hours 10.00 to 4.00 Monday to Friday |
| Staffing structure | 13 Employees |
| Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) |
Available by e-mail or hard copy |
| Annual return form and report by auditor | Available by hard copy |
| Finalised budget | E-mail or hard copy |
| Precept | E-mail or hard copy |
| Borrowing Approval letter | None |
| Financial Standing Orders and Regulations | Website, E-mail or hard copy |
| Grants given and received | Website – Minutes, e-mail or hard copy |
| List of current contracts awarded and value of contract | On request to the clerk |
| Members’ allowances and expenses | Only Mayor’s allowance paid. |
| Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews) |
(hard copy or website) |
| Annual Report to Town Meeting (current and previous year as a minimum) | E-mail or hard copy |
| Local Council Award Scheme | Foundation Award received January 2015 |
| Local charters drawn up in accordance with DCLG guidelines | None in place. |
| Class 4 – How we make decisions (Decision making processes and records of decisions) |
(hard copy or website) |
| Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) | Hard copy, e-mail or website |
| Agendas of meetings (as above) | On notice boards 3 clear days before meeting, website |
| Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. | On website and available by e-mail and hard copy |
| Reports presented to council meetings – nb this will exclude information that is properly regarded as private to the meeting. | Available via Clerk three clear days before meeting or at the meeting |
| Responses to consultation papers | See Minutes or from the Clerk |
| Responses to planning applications | From the Clerk |
| Bye-laws | None |
| Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) |
(hard copy or e-mail) |
|
Policies and procedures for the conduct of council business: Procedural standing orders |
Hard copy or e-mail from clerk |
|
Policies and procedures for the provision of services and about the employment of staff: Internal policies relating to the delivery of services Freedom of Information procedures |
E-mail or hard copy (where adopted) |
| Information security policy | E-mail or hard copy |
| Records management policies (records retention, destruction and archive) | Minutes kept forever Finance summary for ever Finance details 6 years Other documents kept in accordance with the adopted Document Retention Policy |
| Data protection policies | Registered under the Data Protection Act |
| Schedule of charges (for the publication of information) | On this document |
|
Class 6 – Lists and Registers Currently maintained lists and registers only |
(hard copy or e-mail/website; some information may only be available by inspection) |
| Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) | |
| Assets Register | E-mail or hard copy |
| Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) | Apply to Clerk |
| Register of members’ interests | Website |
| Register of gifts and hospitality | Apply to clerk |
| Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) |
(hard copy or website; some information may only be available by inspection) |
| Allotments | Three allotment sites operated by the Town Council |
| Burial grounds and closed churchyards | Selby Cemetery operated and owned by Town Council. Closed burial grounds are the responsibility of Selby District Council. |
| Community centres and village halls | Selby Town Hall, Selby Community Centre (on behalf of Selby Community Trust) |
| Parks, playing fields and recreational facilities | Certain Play areas in Selby are operated by Selby Town Council. |
| Seating, litter bins, clocks, memorials and lighting | Seating in cemetery, various litter bins, Abbey and Gowthorpe Clocks. |
| Bus shelters | Four brick shelters owned and maintained by Selby Town Council. |
| Markets | Website |
| Public conveniences | No |
| Agency agreements | No |
| A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) | Burial Fees Graffiti Removal Details from Clerk |
| Street Lighting | Responsible for 100 street light columns in Selby Town Area only. Others are responsibility of North Yorkshire Council |
| Adopted August 2019 | Reviewed annually by Clerk and due to be reviewed by Council 2024 |