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The Town Hall

York Street

Selby

North Yorkshire

YO8 4AJ

01757 708449

admin@selbytowncouncil.co.uk

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Publication Scheme

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Information available from Selby Town Council under the Model Publication Scheme

Dated: 1 April 2015

All items marked hard copy are available at a cost of 10p per sheet, e-mail or website items are free. Items marked website also available by e-mail

Information to be published

How the information can be obtained

Class 1 - Who we are and what we do
(Organisational information, structures, locations and contacts)

Available by e-mail or hard copy

Website

Who’s who on the Council and its Committees

Website, E-mail or Hard Copy, Notice Boards and Newsletters

Contact details for Town Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Clerk
Karen Mann
Town Hall, York Street, Selby
YO8 4AJ
01757 708449
k.mann@selbytowncouncil.co.uk

The Clerk is available Monday to Friday 10am - 4pm.

Location of main Council office and accessibility details

Selby Town Hall, York Street,
Selby YO8 4AJ
Office Hours 10.00 to 4.00 Monday to Friday

Staffing structure

12 Employees

Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Available by e-mail or hard copy

Annual return form and report by auditor

Available by hard copy

Finalised budget

E-mail or hard copy

Precept

E-mail or hard copy

Borrowing Approval letter

None

Financial Standing Orders and Regulations

Website, E-mail or hard copy

Grants given and received

Website – Minutes, e-mail or hard copy

List of current contracts awarded and value of contract

On request to the clerk

Members’ allowances and expenses

Only Mayor’s allowance paid.

   

Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)

(hard copy or website)

Annual Report to Town Meeting (current and previous year as a minimum)

E-mail or hard copy

Local Council Award Scheme

Foundation Award received January 2015

Local charters drawn up in accordance with DCLG guidelines

None in place.

Class 4 – How we make decisions
(Decision making processes and records of decisions)

(hard copy or website)

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Hard copy, e-mail or website

Agendas of meetings (as above)

On notice boards 3 clear days before meeting, website

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

On website and available by e-mail and hard copy

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

Available via Clerk three clear days before meeting or at the meeting

Responses to consultation papers

See Minutes or from the Clerk

Responses to planning applications

From the Clerk

Bye-laws

None

   

Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)

(hard copy or e-mail)

Policies and procedures for the conduct of council business:

Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements

 

Hard copy or e-mail from clerk

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)

Freedom of Information procedures

E-mail or hard copy (where adopted)

Information security policy

E-mail or hard copy

Records management policies (records retention, destruction and archive)

Minutes kept forever
Finance summary for ever
Finance details 6 years
Other documents kept in accordance with the adopted Document Retention Policy

Data protection policies

Registered under the Data Protection Act

Schedule of charges (for the publication of information)

On this document

   

Class 6 – Lists and Registers

Currently maintained lists and registers only

(hard copy or e-mail/website; some information may only be available by inspection)

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

 

Assets Register

E-mail or hard copy

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

Apply to Clerk

Register of members’ interests

Website

Register of gifts and hospitality

Apply to clerk

   

Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

(hard copy or website; some information may only be available by inspection)

Allotments

Three allotment sites operated by the Town Council

Burial grounds and closed churchyards

Selby Cemetery operated and owned by Town Council. Closed burial grounds are the responsibility of Selby District Council.

Community centres and village halls

Selby Town Hall, Selby Community Centre (on behalf of Selby Community Trust)

Parks, playing fields and recreational facilities

Certain Play areas in Selby are operated by Selby Town Council.

Seating, litter bins, clocks, memorials and lighting

Seating in cemetery, various litter bins, Abbey and Gowthorpe Clocks.

Bus shelters

Four brick shelters owned and maintained by Selby Town Council.

Markets

Website

Public conveniences

No

Agency agreements

No


A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)


Burial Fees
Graffiti Removal
Details from Clerk

Street Lighting

Responsible for 100 street light columns in Selby Town Area only.  Others are responsibility of the District and County Council

   

Contact details:

Website www.selbytowncouncil.gov.uk

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ .10 pence per sheet (black & white)

Actual cost based on material costs

 

Photocopying @ 20 pence per sheet (colour)

Actual cost based on material costs

     
 

Postage

Actual cost of Royal Mail standard 2nd class, recorded if requested

     

Statutory Fee

 

In accordance with the relevant legislation (quote the actual statute)

     

Other