Business and Finance
The Finances of the Town Council are checked quarterly by the Finance and Staffing Committee, the committee is appointed quarterly and the Chair is appointed at the first meeting per annum. Dates of the meetings for 2016/17 are:
12 Sept 2016; 14 Nov 2016; 13 Mar 2017
The Financial Strategy is attached for information. Income and Expenditure summary reports go to council monthly and quarterly the detailed Income and Expenditure Reports go to Finance and Staffing Committee for scrutiny.
The Town Council appoint an Internal Auditor at the Annual Council meeting. Yorkshire Internal Audit Services was appointed in May 2016 for a 3 year term. An External Auditor is provided and for 2015/16 the External Auditor was LLP Littlejohn.
Year End Accounts 2015/16
The Annual Return has been sent to the External Auditors for approval. Members of the public can view the accounts between Monday 5 June - Friday 15 July 2016 - by appointment with the Town Clerk. The External Auditor has approved the annual return for 2015/16, document attached for information.
Council ensure the Financial Regulations are adhered to at all times.
The Budget for 2016/17 was approved by Full Council on the 25 January 2016. The details are attached. The charges and room rental charges for 2016/17 was approved on the 7 December 2015 and details on the relevant section of the Website.
Monthly Expenditure Reports
Each month the Expenditure payments made by the Town Council to suppliers is presented and approved by Council. The list of payments by month are listed below. They can also be found within the Agenda for each monthly Council meeting.
1 - 30 April 2016
1-31 May 2016
1 - 30 June 2016
1 July - 31 August 2016
1-30 September 2016
1-31 October 2016
1 November - 31 December 2016
1-31 January 2017
1-28 February 2017
The Annual Return is completed by the Clerk and approved by Full Council. It is submitted to the Internal Auditor and once signed by them it is then sent to the External Auditor for approval. Once it has been returned it is advertised for the public to inspect for the required period of time and then filed annually. A copy of the Annual Return for 2015/16 is attached.
Town Council Asset Register 2016/17
Disposal Policy of the Council was adopted on the 28 November 2016.
The Town Council have an Action Plan that is reviewed annually - the 2015/16 Action Plan is attached.
The town council has adopted the Corporate Risk Report on 28 November 2016. Work Activity Risk Assessments have been completed and approved by the Health, Safety and Welfare Working Group, made up of two members of staff and two councillors.
Town Council Policies
Health & Safety Policy attached
Equalities Policy of the Council - attached
A training policy has been adopted for staff and Councillors. A training record is kept by the Clerk for both staff and Councillors. The Town Clerk is CiLCA qualified and undertakes training annually to ensure 12 cpd points are gained each year.
Disciplinary and Grievance Procedure